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Exhibitor portal

Start organising your trade show

Your trade show participation: perfectly prepared in 5 steps

Step 1

Find out about the most important deadlines, order deadlines and your contact persons on this page. The Technical Manual as well as promotional materials or sponsoring services are available here. Place orders via the webshop on the MyEasyfairs service portal.

Step 2

In the news section on this page, we will keep you up to date on current preparatory steps and remind you of the deadlines. In addition, you will receive organisational newsletters from us with important tips and further information on the current preparatory steps.

Step 3

Log in to the MyEasyfairs service portal. Here you maintain your company data, products and innovations for the online catalogue, place orders for sponsorship funds and guest tickets, register your stand personnel and generate invitation links for your customers.

Step 4

Prepare your stand at the show: Place orders for your stand, such as furniture, technical connections or additional graphic design in the webshop via the MyEasyfairs service portal.

Deadline for submission of all orders and finished graphic layouts: 22 December 2023

Step 5

Find out about our lead generation tools TOUCH&COLLECT and VisitConnect. Upload all company information to MyEasyfairs and create questionnaires for on-site.

News

New: Book the exclusive Innovation Zone at maintenance Dortmund. Plus: only a few slots still available in the SolutionCentre

15.11.2023

New: The Innovation Zone at the trade show!
Take the opportunity to present your innovative products in our new Innovation Zone at maintenance. Increase your visibility and secure a stand in the North Entrance Hall. This is located directly after the registration desk, ensuring that your products receive maximum attention from visitors. Details can be found in the sponsorship folder; bookings can be made via the webshop.

SolutionCentre: It pays to be quick!
The last available slots for SolutionCenter presentations can be booked now. The presentation times are already almost fully booked, so we recommend that you take the opportunity to book your slot now.

Ready for the big show? Start your trade show preparations now: checklist, technical manual, advertising and sponsorship resources available now

18.10.2023

We are pleased to inform you that your comprehensive checklist for a smooth process, the technical manual for all technical details and a wide range of advertising materials and sponsorship opportunities are now available for you.

Our checklist will guide you through all the important steps to ensure that your stand is perfectly prepared and that your presentation is a complete success. The technical manual provides detailed information on the technical requirements on site so that you can concentrate fully on your offer. In addition, various advertising materials are available to draw attention to your stand. You can also take advantage of our wide range of sponsorship opportunities to position your brand even more prominently and expand your network.

Free voucher codes for your contacts exclusively for you as an exhibitor!

18.10.2023

For maintenance Dortmund 2024, a uniform admission price of EUR 30 applies for all visitors this year. Free voucher codes for visitor tickets are available exclusively to you as an exhibitor. This enables you to invite your customers and contacts to the trade show free of charge. This feature underlines the exclusivity for you as an exhibitor. So take the opportunity to invite your customers free of charge, show them your appreciation and strengthen your business relationships. Of course, you as an exhibitor will not incur any additional costs either!

MyEasyfairs & Exhibitor Academy

You can prepare your trade show appearance via the MyEasyfairs service portal. Here you can place additional orders, fill out your online profile, apply for the Innovation Gallery and upload news and job offers that will then appear on the show website.

  • If you are registered as a contact person in our system (usually when you have processed the stand registration), you have already been sent an invitation link for the “MyEasyfairs” portal with the request to activate your user account.
  • As soon as you open the link, you will be asked to enter your full name, e-mail address and password.
  • If you already have a “MyEasyfairs” account from a previous fair, you can log in as usual at My.Easyfairs.com.
  • If you do not remember your password, you can reset it using the “Forgotten password” function.
  • A reset link will then be sent to your e-mail address.
  • Directly in “MyEasyfairs” you can also send an access link to your colleagues via your account.
  • Here you will find the answers to the most important questions about the MyEasyfairs portal, e.g. filling in the information in the online profile, customer invitations and lead generation and about the Touch & Collect and VisitConnect tools.
  • Click here for the MyEasyfairs FAQ
  • The Exhibitor Academy includes 13 short videos with the most important tips & tricks to make your trade fair participation even more effective.
  • Click here for the Exhibitor Academy

Customer invitations and exhibition marketing

Make your existing customers and your target customers aware of your participation in the fair and invite them with a free ticket. In this way, you let them know that your company is exhibiting at the fair and also show your appreciation: for customers, the visit is free of charge only via your exhibitor code. You will not incur any additional costs.

Take advantage of our free advertising materials and services:

Company individual codes for free tickets

  • You will receive company-specific voucher codes and registration links to activate free tickets.
  • Your invited contacts will not only receive free admission, but also access to the expert presentations in the conference programme and much more.
  • Use the code or link in your own advertising material or insert it into our digital admission voucher.
  • The code can be used as often as you like and is always free of charge – even if it is redeemed by your customers.

Where do I get my personal invitation link?
In the MyEasyfairs portal under the menu item “Invite leads & customers”, you will find your individual invitation link. Your 5-digit code and the link will also be sent to you via e-mailing. If you need help, please contact us directly at maintenance-dortmund@easyfairs.com. We will then send you the code by e-mail.

When and for how long is this available?
From the opening of the MyEasyfairs portal in mid-October until the fair.


Quantity and costs

Any number, no additional costs

Use our convenient invitation service now, whereby your relevant contacts will receive a free invitation to visit the fair on your behalf. All you need to do is upload your contacts via the MyEasyfairs portal – in compliance with data protection laws, of course!

Your next steps:

  • In the MyEasyfairs portal, in the “Invite leads & customers” tab, you will find the invitation service at the top right.
  • Accept the data protection agreement
  • Upload your contacts via the Excel template
  • Upload your logo
  • We will get back to you with the completed email invitation and send date

Privacy Statement:

Easyfairs takes your privacy and that of your business contacts very seriously: our data processing agreement is fully compliant with current data protection legislation. Your data will only be used to invite your business contacts on your behalf. They will be completely deleted afterwards and will not be retained by us.

Format
Din long, 2 pages, with imprint of stand and hall number, free ticket code and company name.

Where to order?
In the MyEasyfairs online shop under “Sponsoring”.

When and for how long available?
From mid-October until 2 weeks before the fair.

Quantity and costs
Any number, minimum quantity: 250 pieces, no additional costs.

Make use of our diverse sponsoring services and generate additional attention before and at the show. Here you will find an overview of all the possibilities. You can then book directly via the webshop in the MyEasyfairs portal under “Sponsoring”.

>>> Overview sponsoring offer

Format

Trade show logo in .jpg, .png, and .eps formats for print and online applications. Static banners for e-mail footers and other applications. All banners and logos in German and English.

                   

>>> Download logo package without claim
>>> Dowload logo package with claim
>>> Dowload complete banner package
>>> Download Full Banner (468 x 60 px)
>>> Download Leaderboard (728 x 90 px)
>>> Download Medium Rectangle (300 x 250 px)
>>> Download Skyscraper (120 x 600 px)
>>> Download Wide Skyscraper (160 x 600 px)

Create your personalised banner free of charge.

Place your personalised banner with hall and stand number on your own website or in your e-mail signature to draw attention to your participation in the fair.

>>> to the banner generator

Invite your contacts via your social media channels and by e-mail.
Different text and graphic templates are available for this purpose.

Hashtags
Use the following hashtags to increase the reach of your posts:
#maintenancedortmund #maintenance #show #dortmund

>>> Text templates social media and emails
>>> Graphic templates social media

Become a follower of the LinkedIn channel of maintenance. Like, share and gain new contacts.

>>
Linked-In channel maintenance Dortmund

Lead generation with
TOUCH&COLLECT and VisitConnect

Always included at all Easyfairs trade shows: the EasyGo package. The service package is based on the latest developments in digital marketing technology and ensures maximum lead generation and processing before, during and after the fair.

You can see your booked EasyGo package in MyEasyfairs. You can also book an upgrade there.

Each exhibitor will receive one to three TOUCH&COLLECT readers at their stand (depending on the EasyGo package booked) for the digital exchange of visitors’ contact details and exhibitor information at the fair.

As soon as visitors touch your reader with their visitor badge, you collect all the information about your company and products that you have uploaded in your MyEasyfairs account. At the end of the day of the show, visitors receive this information as a trade fair summary by e-mail. In return, you receive the data of all those visitors who have touched your reader with the visitor badge. We will send you this list by e-mail at the end of the fair.

With this web application you can collect leads during the event and qualify them immediately. Your stand staff can create custom questions, take notes (written, verbal or via picture) and jot down additional information.

Simply scan the QR code on the visitor badge with your smartphone. This will digitally provide you with all the visitor’s contact details.

You can also export all scans to Excel so you can easily follow up on leads from your potential partners and customers. All your stand staff can use VisitConnect during the event. This allows you to track who was in contact with which visitor during the event, and your company can start follow-ups and generate customers from leads.

Your contact persons

Questions about stand construction, technical orders and set-up

Technical Team

Selina Mair

Phone: +49 (0)89 127 165 129
maintenance.do.ops@easyfairs.com

Questions about customer invitations, lead generation and sponsoring

Marketing

Corinna Buchberger, Michaela Kühn

Phone: +49 (0)89 127 165 133
maintenance-dortmund@easyfairs.com

Questions about "MyEasyfairs" and marketing materials

Marketing and organisation

Salsabil Ali
Phone: +49 (0)89 127 165 145
salsabil.ali@easyfairs.com

FAQ

The following set-up times apply:

19 February, Monday (set-up day Easyfairs only), 08:00 – 20:00

20 February, Tuesday, 12:00 – 18:00 (set-up for exhibitors (set-up of the stand)
Complaints will be accepted at the service points during the period from 12:00 to 18:00).

The show hours for visitors will be on the 1st day of the show on Wednesday, February 21, 2024, from 09:00 – 17:00.

On the 2nd day of the show, admission will be on Thursday, February 22, 2024, from 09:00 – 16:00.

Exhibitors can enter the show halls from 7:30 a.m.

Exhibitor passes for pre-registered booth personnel will be available at the ServicePoint on set-up day, Feb. 20, and at the registration desk in the North Entrance on the 1st day of the show.

No pass is required for set-up and tear-down.

Each exhibitor will receive a free car parking pass, valid for the set-up day and the two days of the fair. You will receive these from your organizer on site at the specified service points. You can order additional parking passes via the webshop through MyEasyfairs.

In the MyEasyfairs service portal, go to the “Invite leads & customers” tab. In the “Invitation link” section, you will find your default invitation link and you can create new links.

In the “MyEasyfairs” service portal, go to the “Invite Leads & Customers” tab and scroll down to the “Registered Visitors” section, where you will see the list of all potential visitors who used your invitation link to register for the event.

TOUCH&COLLECT is a technology for lead generation and capture through digital exchange of information and contact data.

Each exhibitor receives one to three TOUCH&COLLECT readers at their booth (depending on the EasyGo package booked) for the digital exchange of visitor contact data* and exhibitor information at the show.

As soon as visitors touch your reader with their visitor badge, you collect all the information about your company and products that you have uploaded to yourMyEasyfairs account. At the end of the trade show day, visitors receive this information as a trade show summary via email. In return, you receive the data of all those visitors who touched your reader with the visitor badge. We will send you this list by e-mail at the end of the trade fair.

VisitConnect is a lead capture tool and replaces the classic paper call sheets and notes.

With this web application, you can collect leads during the event and qualify them instantly. Your booth staff can create custom questions, take notes (written, verbal or via picture) and jot down additional information.

Simply scan the QR code on the visitor badge with your smartphone. This will give you all the visitor’s contact information digitally with ease.

You can also export all scans to Excel so you can easily follow up on leads from your potential partners and customers. All your booth staff can use Visit Connect during the event. This makes it easy to track who was in contact with which visitor during the event, and your company can build strong relationships through post-event follow-ups.

VISIT Connect setup

Additional orders for furniture, graphics and technical connections can be placed online via “MyEasyfairs” until (date). All orders received after this date will be accepted subject to availability with a 30% surcharge.

Orders received on site (service day) can only be accepted subject to availability and with a surcharge of 50%. If you order something on the first day of the show, it will be accepted with a surcharge of 100%. Please note that after (date) we can no longer guarantee that the requested stand materials can still be delivered.

Orders for advertising materials, sponsoring services and lecture slots can only be booked in the web shop until 12 January 2024, subject to availability.

We inform you about our service providers and partners via our official newsletters. Please note that not every company that offers you services to maintenance Dortmund has been contracted by us. We warn you about some misleading offers.


Unofficial exhibitor directories

  • We warn you against unauthorized trade fair directories that request data matching from exhibitors at our trade fairs. Companies are active that advertise their products and services in a misleading manner using the name of the fair and the organizer. We would like to point out that Easyfairs GmbH is in no way connected to: International Fairs Directory | Automation.bz | EXPO GUIDE | FAIRGUIDE.COM | Construct Data Verlag AG We expressly distance ourselves from the business practices of these and similar companies. The data used by these companies are mostly copied from generally accessible sources (e.g. online exhibitor directories, catalogs, etc.).Please be sure to carefully review any offers you receive for trade show directories. We expressly warn you against the companies mentioned in the introductory list and their sometimes misleading offers and requests for payment.The entries for the official directories of maintenance Dortmund, such as the listing in the exhibitor list, are all made free of charge online in MyEasyfairs.

Visitor list provider / trade show data

  • Beware of list providers / data offers and similar scams! Please also watch out for fraudulent offers of list data and other “services” that you may receive via unsolicited emails.If you receive such a communication, it is certainly fraudulent and does not originate from Easyfairs. We never sell visitor data to third parties. In most cases, the data provided by these companies is either inaccurate, incomplete, of poor quality or even falsified and/or has been collected or acquired in violation of the General Data Protection Regulation (GDPR).Please do not respond to these emails. Under no circumstances should you make payments to the companies behind them.  AUMA provides information on this on its website.

ACT FOR THE FUTURE

We at Easyfairs are committed to running the show in an environmentally friendly and socially responsible manner. For more information, please follow the link below: https://www.easyfairs.de/esg/

maintenance

meets!

Das Konferenz- und Networking-Event
für die industrielle Instandhaltung

Seien Sie als Aussteller dabei und präsentieren Sie Ihre Produkte und Dienstleistungen auf unserem einzigartigen Event, das Ihnen neue Sichtweisen und spannende Geschäftsmöglichkeiten eröffnet.

Warnung vor Betrügern!

Vermehrt werden unsere Aussteller sowie Besucher von Firmen (International Fairs Directory, Expo Agents) kontaktiert, die fälschlicherweise vorgeben, mit uns zusammen oder gar in unserem Namen zu arbeiten. 

Wir weisen darauf hin, dass Easyfairs in keinerlei Geschäftsbeziehungen oder Partnerschaften mit den oben genannten Firmen und Organisationen steht. Wir übernehmen keinerlei Verantwortung für jegliche Interaktion mit diesen Unternehmen. Wir versichern allen Beteiligten, dass wir Datenschutz ernst nehmen und keine Daten an diese Drittunternehmen weitergegeben haben.

Nicht verpassen!

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trade show ticket